How to be more productive? 9 Tips for Managing Your Time and Successfully Completing Tasks

Time

Knowing how to be more productive is a challenge common to many. That’s because we live in a volatile world, full of information and attention triggers.

To give you an idea, according to  , the average person goes through 1 interruption every 8 minutes. That means 7 interruptions per hour, or almost 60 per day! 

Imagine the impact of this data on a salesperson’s monthly results, for example?

Knowing how to be more productive involves techniques of organization, concentration and, above all, time management.

To help you manage each of these key factors, we’ll provide 9 productivity tips throughout this article.

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Why is time management so important? 

Knowing how to be more productive is one of the greatest challenges for all of us today. After all, we live in  , and, due to the characteristics of the current world, our notion of time is changing faster and faster.

Let’s think together: do you constantly have the feeling that one day is not enough to solve all your daily tasks? Have you ever found yourself saying that “24h is too little for you?” If you answered yes to any of these questions, please understand: it’s time to know the importance of time management.

Managing time means critically evaluating the productive hours of the day. In this way, it is possible to distribute the tasks in the available hours, ensuring that all priority goals are met.

In addition, good time management contributes to:

  • reduce day-to-day pressure;
  • better distribution of tasks in available hours throughout the day;
  • lesser feeling of stress and anxiety;
  • more motivation;
  • less possibility of facing unforeseen events and problems;
  • and, of course, more productivity!

Understand how knowing how to manage time is the first step to discovering how to be more productive? Then you are ready to move on to the next topic!

How to be more productive on a daily basis? 3 tips

Facing day-to-day tasks with organization is the first step towards a more productive routine. And we’re not just talking about work!  show that the 14% of people who set goals are 10 times more successful than those who don’t. In other words, get organized, whether in life or at work.

So, below, we’ve separated 3 universal tips to help you understand how to be more productive in general.

1. Eat well

According to the  , the impacts of food on productivity can be explained in two ways: physiological and psychological .

Physiologically speaking, everything we eat is converted to glucose for our body. This element gives us energy, allowing the brain to remain alert. When our blood glucose levels are low, tasks that require focus become more difficult, and our attention fails.

In contrast, psychologically, food works like the fuel metaphor: without quality fuel, it’s hard to expect vehicles to perform well, isn’t it?

2. Eliminate distractions when performing tasks

The second tip for understanding how to be more productive in any area of ​​life is: eliminate distractions.

In a digitized world like ours, performing tasks on the internet can be a big challenge. That’s because, thanks to the immense variety of content that literally “pop” on our screens, human concentration time has been considerably reduced.

According to a survey by the  , the time for human beings to concentrate on technology is 8 seconds — 1 second less than a goldfish! 

To prevent constant attention loss from occurring, here are some simple but effective tips:

  • work in a space with little outside interference;
  • if you are going to use the internet, limit the number of open tabs and avoid entering social networks and news sites while you work;
  • make an effort to start and finish tasks. The idea of ​​a “full cycle” helps to minimize failures in concentration.

3. Organize the day’s tasks into a list 

Finally, the good old list can’t be left out in a script about how to be more productive. Visual memory is one of the most valuable components of our brain. So put it into action with good lists—virtual or even paper—to guide you through tasks!

Here are some tips for making good to-do lists:

How to be more productive at work? 6 tips

In addition to the above tips, which can be applied in different contexts of life, there are some guidelines aimed especially at the work environment.

Therefore, we separated 6 of them and presented them below!

1. Know how to prioritize tasks

Setting priorities is one of the biggest challenges for salespeople, entrepreneurs and workers from different areas. And no less!

After all, every day, organizational processes become more complex and, as a consequence, require greater concentration and donation by the team of employees.

Therefore, faced with a routine with a high volume of tasks, knowing how to understand what is a priority is essential for mental health and for the productivity of the team.

So, before starting a day, think about:

  • what must be completed quickly;
  • what are the urgent needs of the company, customers and staff;
  • which of these needs you can contribute, and how.

2. Set short and medium term goals 

Another tip on how to be more productive has to do with setting goals. Guided work is a valuable key to productivity. After all, in this way, the employee is clear about where he/she leaves and where he/she needs to go.

In a commercial sector, it is very common to guide the team work by medium and long term. After all, they work as guides for the team’s work, and even help to define priorities in  and Remember that good goals are drawn from a systemic analysis of the scenario, from a tactical and strategic point of view. If possible, align the goals with the company’s thus ensuring that everyone moves towards the same destination.

3. Understand your most productive hours — and know how to exploit them

Science points out that our bodies are governed by peaks of productivity. In fact,  shows that the first peak happens in the morning, when we wake up. The brain undergoes a gradual activation, becoming very active up to 1pm.

After this period, it experiences a drop in productivity, but resumes its full potential at the end of the day, between 5 pm and 6 pm.

In this way, it is possible to work on the elaboration of activity schedules that respect and take advantage of the brain’s energy peaks in a strategic way:

Therefore, the logic proposes that activities that demand concentration and reflection should be carried out in the morning and at the end of the day. In the early afternoon, it’s time to get down to operational tasks.

Of course, not every human being operates in exactly the same way. After all, external factors influence productivity peaks, such as: hours of sleep, food, emotional factors, etc. So take everything into account when designing your task schedule and understanding how to be more productive!

4. Use productivity and time management tools

If investing in different techniques to learn how to be more productive seems too challenging for you, why not ask for a tech help?

After all, there are countless applications and tools aimed exclusively at productivity and time management. That way, just enter your data and set goals, and the system controls your time for you!

Here are some useful tool tips for productivity. If your company adopts a culture of innovation , it will certainly be interested in these solutions:

5. Delegate tasks when possible

Another tip for understanding how to be more productive is: don’t try to embrace the world! It is essential that we understand that productivity is not synonymous with workload, but with completing important tasks.

So whenever you feel overwhelmed in your routine, consider asking for help or delegating tasks to co-workers. Thus, the tendency is for the team’s performance to be better distributed and, consequently, better stimulated.

6. Offer yourself rewards

Finally, performing tasks with some level of stress involved, such as being more productive, generates different levels of emotional distress. Therefore, work with a reward system. Met your goals before lunch? Allow yourself to eat something nice or visit a place that brings tranquility.

Did you finish the week on schedule with your obligations? How about looking for a course or treating yourself to something you’ve been wanting for some time?

Now you can say you know how to be more productive. Just remember that productivity is not a “cake recipe”. That’s why it’s important to test different paths and know which ones work best for you.

By the way, if you want help to implement the productivity tips in practice, count on our help! The IEV — Institute for Specialization in Sales, has a wide range of courses aimed at managers, salespeople and teams.

One of our courses has productivity as its central theme . Throughout the training, entirely digital, you learn about concepts and 4 fundamental steps to implement a more productive routine at work and in life.

 

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